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Administrative Secretary

 

School: XYZ Charter                                    

Supervisor: Designated Administrator

Salary: $$$$$

 

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Primary Role and Purpose:

 

     Organize and maintain the normal work activities of the office of administration.  Provide

     clerical duties to the Chief Education Officer (CEO) and other charter staff.

 

Qualifications:

 

     Education:

            List XYZ Charter School requirements

 

     Skills:

  • Exceptional keyboarding, word processing and file maintenance skills.
  • Strong communication and interpersonal skills.
  • Basic math skills.
  • Knowledge of personal computer and software in order to compile spreadsheets and databases

and do word processing.

 

     Experience:

            List XYZ Charter School requirements

 

Responsibilities and Duties:

 

     Records and Correspondence

  • Draft correspondence, forms, reports, etc., for the CEO and other department staff members using a personal computer.
  • Prepare data as needed when completing state and local reports.
  • Organize and manage hardcopy and computerized departmental files.
  • Manage student records as needed.

 

      Accounting

  • Attend to routine bookkeeping duties, including basic math operations, for the department.
  • Assist with the completion of purchase orders and payment authorizations.
  • Maintain personnel time records including leave requests and reports.  Draft and submit information to the central office.

 

 

 

 

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Other

  • Answer incoming calls, take accurate messages and transfer to appropriate staff.
  • Oversee appointment schedule and make travel arrangements for department staff.
  • Receive, sort and deliver mail and other documents to department staff.
  • Ensure confidentiality of information.

 

Supervisory Responsibilities:  None

 

Job Related Conditions:

  • Maintain control in stressful situations.
  • Manage time with frequent interruptions.
  • Extended computer time.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All primary roles and major responsibilities are listed. There may be additional duties and skills required for each job.

 

Approved by:_______________________________Date:____________________

 

Reviewed by:_______________________________Date:____________________

 

 

 

 

 

 

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